Features
An event passes through fourteen pairs of hands.
And seven spreadsheets nobody ever quite reconciles.
One single tool
From costing to invoice, all in one place.
Quotes, multi-service events, inventory, staff, BEOs, invoicing and reports. No modules you'll never use.
Everything it does
A complete ERP built for catering, not a generic ERP you have to bend yourself around.
01 — The journey of an event
Five steps. One single source.
Quote
Comparative options with a price per head tied to your recipes.
Classic
120 guests · €68/head
€8,160
Premium
120 guests · €85/head
€10,200
Seleccionada
Deluxe
120 guests · €110/head
€13,200
Costing
Real cost per portion with trim and cooking loss applied.
Service
A 28-section BEO and timeline that fill themselves in from the event.
Team arrival and set-up
Main hall
Drinks on the terrace
Garden · 120 guests
Into the hall and first course
Main hall
Cutting the cake
Main hall
Invoices
Photograph the supplier invoice: AI extracts lines and taxes.
3 costings recalculated automatically with the new prices.
Margin
Budgeted against actual, with the exact variance and where it came from.
Source of the variance: extra staff (+€320) and logistics (+€242).
02 — The modules
Six pieces you already know. Finally connected.
Recipe costing
The true cost of every dish, yield loss included
Automatic yield factor for trim and cooking. When an ingredient goes up, every recipe using it recalculates instantly.
- Allergens propagated to every recipe
- Ingredient seasonality by month
- Branded technical sheet as PDF
Events
Real margin per event, before and after
Budgeted menu cost against the real spend on staff, hire, logistics and venue fees. The variance, with a name attached.
- Multi-service: coffee, drinks and gala with their own headcount
- 28-section BEO filled in for you
- Inventory deducted on completion
AI for invoices
Photograph the invoice. AI does the rest.
Extracts supplier, lines, quantities and taxes. Detects the tax ID and matches it on its own. If the price includes tax, it works out the net.
- Both issued to clients and received from suppliers
- Handles tax-inclusive pricing
- Not a single figure typed by hand
Inventory and cellar
What you hold, what it's worth and when it expires
Batch-level stock with supplier and expiry date. Multiple locations — chiller, van, cellar — with traced transfers.
- Live inventory valuation
- Low-stock and expiry alerts
- Per-event cellar with cost built in
CRM and client portal
A sales pipeline and a page for every client
From lead to confirmed, with email reminders. Each client enters their portal, signs the contract and answers the NPS survey.
- Contract with digital signature
- Invitations with RSVP and allergens
- Automatic post-event NPS survey
Invoicing and reports
Professional invoicing, ready for 2027
Sequential numbering, per-line tax and tamper-proof invoices. Cash flow, invoice ageing by band and a fiscal summary for the period, exportable to PDF and spreadsheet.
- Accounting export to Sage / Contasol
- Output tax, input tax and withholding
- Verifactu and FacturaE in development
03 — Your team
Each role sees its own. Everyone, the same data.
The chef creates the recipes, sales quotes them, finance closes the invoices. Roles control what each profile navigates without duplicating information.
Tax & SS number
Extended record with start date and contract type.
Per event
Hours, cost and assigned role, with attendance confirmation.
Monthly
Payroll report to spreadsheet in one click. Bulk import of your team.
04 — And everything else
A complete ERP, without needless complexity.
Bulk import from spreadsheets
Clients, venues, staff and events migrated in minutes, with a preview before confirming.
Smart alerts
Expiry dates, low stock, overdue invoices, client reminders and margin variances.
Customisable dashboard
Widgets per user: upcoming events, pipeline, low stock and the month's profitability.
Reusable templates
Menu, quote, timeline, checklist and contracts applied to a new event in one click.
Automatic emails
Reminders every morning, a monthly summary on the 1st and a weekly digest on Mondays.
Google integrations
Calendar synced both ways, shopping list and guests to Sheets, mileage to the venue via Maps.
Multiple locations
General, van, chiller, cellar and dry store, with traced transfers between them.
Customisable categories
Event types, costs, menus, dishes, service moments and lead sources, from Settings.
Optional modules
Cellar, intermediaries, HACCP and client portal: switch on only what you use.
HACCP
Coming soonFood safety under EC 852/2004 generated from your own ingredients and processes.
05 — Comparison
Spreadsheets are free. That's exactly why they cost you.
| Feature | Spreadsheet | Generic ERP | SKANDA |
|---|---|---|---|
| Recipe costing with yield loss | Manual | No | Automatic |
| Real margin per event | No | Hard | Real time |
| AI for supplier invoices | No | No | Yes |
| Multi-service events | No | No | Yes |
| Client web portal | No | No | Included |
| Google Calendar / Sheets | No | No | Integrated |
| Per-line tax and withholding | No | Partial | Complete |
| Monthly price | Free | €300–2,000 | €250 + VAT |
| Setup and training | No | Extra | Included |
Ready to know your real margin?
14 days free. Running in under an hour, with onboarding included.